Hospitality AV solutions for hotels, venues and restaurants
Hospitality audio visual covers every space guests and delegates use: background music and signage in public areas, conferencing in meeting rooms, divisible sound and projection in function rooms and auditoria, hospitality TVs in guest rooms, and the PA and messaging systems that keep people safe. Strive AV designs, installs and supports these AV solutions across the UK, phased around occupancy so the property keeps trading.
Typical budgets are £8,000 to £20,000 per meeting room, £20,000 to £80,000+ per function room or ballroom and £1,500 to £4,000 per zone for background music.
Hospitality AV by venue type
Each venue type has its own page with the systems each space needs and what they typically cost.
Hotel AV systems and costs
Lobby music and signage, meeting and conference rooms, function rooms and ballrooms, guest room hospitality TVs and Martyn's Law messaging, with typical budgets for each space and a ballpark estimator.
Hotel AV systems and costsConference centre AV
Auditorium sound and projection, breakout rooms with wireless presentation and video conferencing, foyer signage and wayfinding, hybrid event streaming and centralised control for venue staff.
Conference centre AVEvent venue AV
Permanent AV for ballrooms, exhibition halls and multi-purpose venues: divisible audio, LED or projection, stage and presentation systems, and the infrastructure that lets hire companies plug in for one-off productions.
Event venue AVWhat hospitality AV includes, space by space
The same canonical price bands apply whether the space sits in a hotel, a conference centre or a standalone venue. A free site survey turns these ranges into a fixed quote.
| Space | Typical systems | Typical budget |
|---|---|---|
| Hotel meeting and conference rooms | Displays, wireless presentation, Teams or Zoom Rooms, one-touch control | £8,000 to £20,000 per room |
| Function rooms and ballrooms | Divisible audio, projection or LED, wireless microphones, room combining | £20,000 to £80,000+ per space |
| Lobbies, restaurants and bars | Zoned background music, digital signage and menu boards | Music £1,500 to £4,000 per zone; signage £500 to £4,000 per screen |
| Guest rooms | Hospitality TVs with casting, welcome screen, IPTV or PMS integration | TVs from under £500 per room, plus £150 to £350 to install |
| Auditoria and exhibition halls | Line array or distributed PA, laser projection or LED wall, stage AV, streaming | Priced at survey |
| Safety and compliance | PA and voice alarm announcements, signage override, staff alert and lockdown messaging | Priced at survey |
Choosing a hospitality AV installer
Hospitality projects are judged on whether the property kept trading and whether the systems are simple enough for night staff to run. Ask any installer for a phased programme mapped to your occupancy and events diary, hospitality TV cloning and PMS integration experience, PRS and PPL licensing guidance, Martyn's Law awareness, and lifecycle pricing that includes warranty years and support.
Strive AV holds ISO 27001, ISO 9001 and ISO 14001, is an AVIXA member and a Crown Commercial Service supplier, and every project starts with a site survey before a fixed quote. See our accreditations and consultation and design process.
Hospitality AV FAQs
Q.How much does hospitality AV cost?
It depends on the space. A hotel meeting room typically costs £8,000 to £20,000 installed, a function room or ballroom £20,000 to £80,000+, background music £1,500 to £4,000 per zone, and guest room hospitality TVs start from under £500 per room plus £150 to £350 to install. See hotel AV systems and costs for the space-by-space table and a ballpark estimator.
Q.What is a hospitality TV and how is it different from a normal TV?
A hospitality TV runs in a hotel mode that locks settings guests could break, shows a branded welcome screen, supports casting from the guest's phone, can be configured once and cloned across every room, and carries a commercial warranty. Read the full hospitality TV answer, including a Samsung, LG and Philips comparison.
Q.How much does a restaurant or bar sound system cost?
Background music costs £1,500 to £4,000 per zone installed, with most restaurants running two to four zones and bars adding a higher-output system where DJs or live music are hosted. Licensing (PRS for Music plus PPL) is £100 to £400 a year for a small site. See the restaurant sound system guide and the bar and pub sound system guide.
Q.Does Martyn's Law apply to hotels and venues?
Yes where 200 or more people may reasonably be expected on the premises at once, counting staff, diners and event guests rather than bedrooms. Venues at 800 or more fall into the enhanced tier. Commencement is expected in spring 2027. Read whether Martyn's Law applies to hotels and our Martyn's Law compliance services.
Q.Can AV be installed while the property stays open?
Yes. Hospitality installs are phased around occupancy and the events diary: guest rooms floor by floor, public areas out of hours, function rooms between bookings. A site survey maps the programme against your booking calendar before any work starts.
